Creation and Accessibility of Personal Funds in Archives: Kazakh and Foreign Experience

• Authors: YSKAK Akmaral , MAXYMKANOVA Aikhanym , TULEBAEV Turganzhan , MAGIER Dariusz
• Languages of publication: EN

Abstracts

EN

This article reviews and analyzes the collection experience and methodology for the formation of personal funds and access to them in the archives of Kazakhstan, Poland and Russia. The purpose of the study is to study the experience of Kazakhstan, Russia and Poland in the collection, formation of archival personal funds and access to them. The article was written using extensive literature - unpublished archival documents, regulatory legal acts and methodological documents. The research methodology is based on an integrated approach using historical-descriptive, content analysis, and comparative methods. Results: Personal documents, along with official documents, replenishing and enriching state archival funds are the source base for research. The complex of personal documents created as a result of human life and activity forms an archival personal fund in the future. Being an important part of any archive, personal funds are varied and multifaceted in their content and significance. Personal funds contain unique and valuable documents varying in composition and content about the life and activities of government and political figures, heroes, workers, poets, representatives of culture and art, artists, art historians and scientists. In studying the experience of Kazakhstan, Russia and Poland, this paper reveals their differences in terms used in the archival sphere. Moreover, common features and peculiarities in the methodology for creating personal funds have been identified, and their composition has been determined. We have considered the issues of access to archival personal funds in three countries and identified their features.

Keywords

EN

Kazakhstan; Russia; Poland; Kalmyks; Archive; Personal Fund; Acquisition Source; Archival Documents; Access to Personal Funds

• Publisher: Uniwersytet w Siedlcach
• Journal: Historia i Świat
• Year: 2025
• Volume: 14
• Pages: 307–330

Contributors

author

YSKAK Akmaral

• Narxoz University, Almaty, Kazakhstan

author

MAXYMKANOVA Aikhanym

• Al-Farabi Kazakh National University, Almaty, Kazakhstan

author

TULEBAEV Turganzhan

• Al-Farabi Kazakh National University, Almaty, Kazakhstan

author

MAGIER Dariusz

• University of Siedlce, Poland

References

• 7 Gosudarstvennyi standart Respubliki Kazakhstan. ST RK 1037-2001. Deloproizvodstvo i arkhivnoe delo. Terminy i opredeleniia [State standard of the Republic of Kazakhstan. ST RK 1037-2001. Records management and organization of archives. Terms and definitions]. Astana: Committee for Technical Regulation and Metrology of the Ministry of Investment and Development of the Republic of Kazakhstan, 2001. (in Russian)
• Avdeikina, M.N., Albrekhta, B.V. Gerchikova, N.A., Lovtsov, A.S.. Miagkova, E.M., Oleinikov, O.V., Romanova, E.A., Sabennikova, I.V., Simonova, E.R., Uspenskaia, L.V. (Eds.) (2021). Metodicheskie rekomendatsii po komplektovaniiu, opisaniiu, uchetu i ispolzovaniiu dokumentov lichnogo proiskhozhdeniia v gosudarstvennykh i munitsipalnykh arkhivakh [Methodological recommendations for the acquisition, description, recording and use of documents of personal origin in state and municipal archives]. Moscow: VNIIDAD. (in Russian)
• Kolankowski, Z. (Ed.) (1958). Wytyczne opracowania archiwalnego spuścizn rękopiśmiennych. Projekt. Warsaw: PAN.
• Kolankowski, Z., Dymnicka-Wołoszyńska, H. (Eds.) (1990). Wytyczne opracowania spuścizn archiwalnych po uczonych. Warsaw: PAN.
• Metodicheskie rekomendacii po nauchno-tehnicheskoj obrabotke dokumentov lichnogo proishozhdenija [Methodological recommendations for scientific and technical processing of documentary materials from funds of personal origin]. Moscow: Central State Archive of Literature and Art of the USSR, 1971. (in Russian)
• Metodicheskie rekomendatsii po rabote s dokumentami lichnogo proiskhozhdeniia (literatura i iskusstvo) [Methodological recommendations for working with documents of personal origin (literature and art)]. Moscow: Main Archival Administration under the Council of Ministers of the USSR. Central State Archive of Literature and Art, 1990. (in Russian)
• Metodicheskie ukazanija po rabote s fondami lichnogo proishozhdenija [Methodological guidelines for working with personal origin funds]. Moscow: Central State Archive of Literature and Art of the USSR, 1967. (in Russian)
• Abilova, T.E. (1986). Lichnye fondy v gosudarstvennykh arkhivakh Kazakhskoi SSR. Konets 1950-kh - nachalo 1980-kh gg. (Problemy komplektovaniia i nauchnoi organizatsii) [Personal funds in the state archives of the Kazakh SSR. Late 1950s - early 1980s. (Problems of staffing and scientific organization)]. Moscow: Moscow Historical and Archival Institute (in Russian)
• Abilova, T.E. (2007). K voprosu o vazimodeistvii Arkhiva Prezidenta Respubliki Kazakhstan s vedomstvennymi arkhivami uchrezhdenii v organizatsii raboty po komplektovaniiu dokumentami lichnogo proiskhozhdeniia [On the issue of interaction between the Archive of the President of the Republic of Kazakhstan and departmental archives of institutions in organizing the work of acquiring documents of personal origin]. Akparatty-adistemelik bulletin, 1(3), 29–32. (in Russian)
• Bakshaev, A. (2020). Arkhivnoe delo v stranakh Evropy i SShA v kontse XX – nachale XXI v [Archiving in Europe and the USA at the end of the 20th and beginning of the 21st centuries]. Ekaterinburg: Ural University. (in Russian)
• Burova, E.M. (2018). Lichnye arkhivy v kontekste reprezentativnosti arkhivnogo fonda Rossiiskoi Federatsii [Personal archives in the context of the representativeness of the archival fund of the Russian Federation. Document. Archive. Information society]. In E.M. Burova, O.E. Antonova (Eds.), Materials of the 3rd International Scientific and Practical Conference (pp. 406–423). Moscow: TERMIKA.RU. (in Russian)
• Burova, E.M. (2021). Sovremennye problemy komplektovaniia arkhivov dokumentami lichnogo proiskhozhdeni [Modern problems of collecting archives with documents of personal origin. Information technologies and document management in the context of global challenges]. In P.A. Kyung (Ed.), Reports and communications of the XXVII International Scientific and Practical Conference (pp. 260–270). Moscow: Limited Liability Company «Literary Agency University Book». (in Russian)
• Gerasimova, I.S. (1991). Opredelenie istochnikov komplektovaniia gosarkhivov dokumentami lichnogo proiskhozhdeniia [Determining the sources of acquisition of state archives with documents of personal origin. Methodological recommendations]. Smolensk: State Archives of the Smolensk Region. (in Russian)
• Gribanova, E.M. (2018). Dokumenty lichnogo proiskhozhdeniia v TsGA NTD: fondy est, no net osnovy dlia izucheniia i ponimaniia lichnosti [Documents of personal origin in the CSA NTD: There are funds, but there is no basis for studying and understanding the personality]. Issues of document flow, 2, 67–74. (in Russian).
• Dudala, H. (2019). Spuścizny po uczonych w zasobie Archiwum Archidiecezjalnego w Katowicach – wybrane problemy gromadzenia, opracowania oraz udostępniania. Śląski Kwartalnik Naukowy, 1(55), 1–24.
• Konstankiewicz, M. (2017). Polityka państwa wobec archiwów społecznych w latach 2005-2016. In A. Jóźwik, K. Ziętal (Eds.), Archiwistyka społeczna. Diagnoza i wyzwania (pp. 33–61). Warszawa: Fundacja Ośrodka Karta.
• Lovtsova, A.S. (2021). Osobennosti organizatsii ispolzovaniia arkhivnykh dokumentov lichnogo proiskhozhdeniia, iavliaiushchikhsia obieektami intellektualnoi sobstvennosti, v kontekste sovremennogo zakonodatelstva Rossiiskoi Federatsii [Features of organizing the use of archival documents of personal origin, which are objects of intellectual property, in the context of modern legislation of the Russian Federation. Information technologies and document management in the context of global challenges]. In P.A. Kyung (Ed.), Reports and communications of the XXVII International Scientific and Practical Conference. 2021 (pp. 331–334). Moscow: Limited Liability Company «Literary Agency «University Book». (in Russian)
• Maciejewska, W. (Ed.) (1974). Polski słownik archiwalny. Warsaw: PWN.
• Magier, D. (2022). O sens w archiwistyce. Lublin: Towarzystwo Nauki i Kultury Libra.
• Maxymkanova, A. (2023). Qazaqstannyñ arhiv mekemelerındegı jeke tektık qorlardy qalyptastyrudyñ qazırgı jağdaiy [The current state of the formation of funds of personal funds in archival institutions of Kazakstan]. Zhana Archive, 4, 60–69. (in Russian)
• Mukhatova, O., Yskak, A., Maxymkanova, A. (2019). Zheke kor kuzhattarynyn derektik manyzy [Source study value of documents from personal collections]. Almaty: Kazakh University (in Kazakh).
• Orlova, K.V. (2023). Obzor dokumentov iz Aralskogo raionnogo arkhiva Kyzylordinskoi oblasti Respubliki Kazakhstan [Aral District Archive (Qyzylorda Region, Republic of Kazakhstan): A Review of Documents Relating to the Kalmyk Deportation]. Oriental Studies, 16(5), 1140–1151. https://doi.org/10.22162/2619-0990-2023-69-5-1140-1151 (in Russian)
• Pearce-Moses, R. (2005). A glossary of archival and records terminology. In Archival fundamentals series. II. Includes bibliographical references. Chicago: Society of American Archivists.
• Pieber, A. (1965). Spuscizna archiwalna – jej istota, zawartosc, uklad, metody porzadkowania. Archeion, 42, 43–62.
• Reshetova, A. (2012). Arkhivnaia politika Evropeiskogo soiuza [Archival policy of the European Union]. News of the Samara Scientific Center of the Russian Academy of Sciences, 3(14), 143–149. (in Russian)
• Shashkova, O.A. (2021). Rossiiskii gosudarstvennyi arkhiv literatury i iskusstva. 80 let sluzheniia kulture. Rossiiskii gosudarstvennyi arkhiv literatury i iskusstva. Put dlinoi v 80 let [Russian State Archive of Literature and Art 80 Years of Serving Culture. Russian State Archive of Literature and Art: A Path 80 Years Long]. Moscow: Kvadriga. (in Russian)
• Suleimenova, A. (2020). Iz opyta raboty komplektovaniia Arkhiva Prezidenta RK dokumentami lichnogo proiskhozhdeniia: osobennosti sostavleniia spiska potentsialnykh istochnikov [From the experience of compiling a list of potential sources for the compilation of documents of personal origin in the Archive of the President of the Republic of Kazakhstan]. Information and methodological bulletin of the Presidential Archive, 3, 17–22. (in Kazakh)
• Tulebaev, T.A., Maxymkanova, A.Kh. (2021). On some problemas of forming funds of personal origin in the republican archives of Kazakhstan. Journal of History, 101(2), 43–54. https://doi.org/10.26577/JH.2021.v101.i2.05
• Tulebaev, T.A., Maxymkanova, A.Kh. (2022). Қazaқstan Respublikasy Prezidentі Arkhivіndegі zheke tektіk қorlar: tolyқtyru, құzhattarynyң құramy men құndylyғyn anyқtau mәselelerі [Kazakhstan Republics of the President of the Archive of the Republic of Kazakhstan]. Information and methodological bulletin of the Presidential Archive, 2, 19–29. (in Kazakh)
• Yskak, A.S. (2009). Lichnye dokumenty kak istochnik po istorii deloproizvodstva [Personal documents as a source for the history of recordkeeping]. Archives of Kazakhstan, 1(9), 71–75. (in Russian)
• Yskak, A., Zhumatay, G. (2022). The Impact of Digital Technologies on Kazakh archivists in the Age of Globalization. Historia i Świat, 11, 311–327. https://doi.org/10.34739/his.2022.11.18
• Zhumatay, G., Yskak, A., Magier, D., Kruszynski, M. (2024). The Deportation of the Poles to Kazakhstan: Ethnic Cleansing, Collective Suffering, and Cultural Assimilation. Historia i Świat, 13, 413–438. https://doi.org/10.34739/his.2024.13.25

Identifiers

DOI

https://doi.org/10.34739/his.2025.14.19